Staff Accountant

SUMMARY:

The Atlanta University Center Robert W. Woodruff Library (AUC RWWL) supports the teaching and learning missions of four institutions of higher learning that comprise the world’s largest consortium of HBCUs—Clark Atlanta University, the Interdenominational Theological Center, Morehouse College, and Spelman College.  Conveniently located and easily accessible to the campuses, the Woodruff Library is the center of the intellectual and social life at the Atlanta University Center.

ABOUT THE ROLE:

The Staff Accountant will be critical in RWWL’s monthly financial statement, year-end audit, and tax process. Utilizing MIP accounting software, the Staff Accountant is responsible for all aspects of the Library’s general ledger function, including journal entries, account reconciliations, variance analyses, month-end close, balance sheet, and profit loss reporting. In addition, the Staff Accountant will assist in the year-end audit and tax processes, participate in the annual budget process, and be responsible for special projects as assigned.

  THE IMPACT YOU WILL HAVE:

• Assist with the day-to-day, monthly, and year-end operations of the Finance Department, including month-end close, annual audit, and annual budget processes.
• Perform general ledger accounts analysis and reconciliations, including bank statements, fixed assets, accruals, and prepaid expenses, to ensure the financial data is recorded in Abila MIP. Aspects of this function are done in collaboration with other departments.
• Maintains and records transactions in the MIP Fixed Assets module to ensure the organization’s assets were accounted for and recorded accurately and timely.
• Perform the processing of G/L journal entries related to monthly accruals, amortization of prepaid expenses, and recording of reclassification of journal entries as necessary to ensure the accuracy and integrity of the organization’s financial statements.
• Assist with the accounts payable process to ensure that all invoices and staff reimbursements are paid timely and accurately per Finance policies and procedures.
• Perform daily activities and duties related to the efficient maintenance and processing of accounts payable transactions, documentation for record retention, and vendor files.
• Resolve account and invoice discrepancies and inquiries by researching and following up with vendors or department managers.
• Assist with preparing 1099 forms and reporting at year-end for timely and accurate distribution.
• Assist in preparing and analyzing financial statements, ad hoc reports, and budget reports while ensuring the accuracy and integrity of the financial data.
• Monitor the Library’s credit reports and resolve discrepancies as needed.
• Maintain and monitor the schedule of contracts and agreements to track and report to the CFO those contracts and agreements expiring within 90 days.
• Monitor and make recommendations for improving existing accounting processes.
• Assist with creating accounts receivable invoices for library services, space rentals, member institutions, and as requested for grant activities.
• Perform other duties or special projects as required or assigned by a supervisor.

 WHAT YOU BRING TO THE ROLE:

• Demonstrate a proficient level of professional skill and knowledge in accounting and keep current with new development and trends in the industry
• Must be thorough, accurate and detail-oriented
• Ability to problem solve (identifying, exercising sound judgment, solving)
• Ability to take the initiative and be accountable for results
• Ability to work independently and as a member of a team and to foster a team environment
• Ability to meet critical deadlines
• Strong analytical, interpersonal, and oral and written communication skills
• Must be proficient in Microsoft Office (Excel and Word)
• Working knowledge of Microsoft Outlook and PowerPoint
• Ability to multi-task

EDUCATION: 

• BS/BA in Accounting, Finance, Business, or a related field.
• Must have 2+ years of general Accounting experience.
• Experience in using Accounting software; Abila/MIP preferred.

WHAT WE OFFER:

Salary commensurate with experience; benefits include medical, dental, vision, life, company-paid disability plans, and company-matched retirement plan (TIAA-CREF).

  APPLICATION PROCEDURE:

Interested applicants should submit their application and resume online to the Human Resources Department at this link

The AUC Robert W. Woodruff Library is an Equal Opportunity Employer. To learn more about our Library, visit us online at www.auctr.edu.